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You need to book a trip to New York for a conference

Searching for a flight with »ÆÉ«¶ÌÊÓƵ Travel is as simple as using your favorite personal travel booking tool, whether on desktop or our mobile app. On the results page you can filter and sort by parameters like travel time, connecting airport, carrier or alliance, policy compliance, connecting airport, carbon emissions and more.

You select a flight that meets your requirements and is in policy

You can easily see which options meet your organization's travel policy, so that you can find the flight that works best for you and the business.

You book your flight in just a few clicks

Your ticket is booked and connected to your airline frequent flyer number, and an expense line item for your flight is automatically created in »ÆÉ«¶ÌÊÓƵ Expense. 

You take a rideshare to the conference center

The extensive system of SAP »ÆÉ«¶ÌÊÓƵ supplier and App Center integrations means receipts from many major services, including rideshare providers, are automatically recognized.

Your rideshare receipt has been added

With the e-receipts feature, your rideshare charge is automatically added to »ÆÉ«¶ÌÊÓƵ Expense.  That¡¯s just one way in which SAP »ÆÉ«¶ÌÊÓƵ makes manual entry of charges into your expense report a thing of the past. Let¡¯s see another way »ÆÉ«¶ÌÊÓƵ Expense captures receipts.

You take a business guest out to lunch

No need to clutter your wallet with the paper receipt. Simply snap a photo of it using the SAP »ÆÉ«¶ÌÊÓƵ mobile app.

Your lunch receipt has been added

Using AI and Optical Character Recognition (OCR) technology, ExpenseIt automatically creates, itemizes, and categorizes an expense entry in »ÆÉ«¶ÌÊÓƵ Expense.

You¡¯re back at the hotel that evening

Now that you have some expenses, it¡¯s time to add them to your expense report. First, name your report ¡°conference expenses.¡± Next add your flight, rideshare, and lunch charges that were already detailed for you in the system.

You add your expenses to your report

With just a couple of clicks your expenses are moved to the expense report.

You need to add your hotel charges to the expense report and itemize them

You¡¯ve checked out of your hotel and received the folio of your stay. Simply drag and drop the folio into the Available Expenses section of »ÆÉ«¶ÌÊÓƵ Expense, or email it to receipts@concur.com, and ExpenseIt will take care of the rest, using generative AI to itemize the entire folio for you. 

Time to add your final expense

You bought some customer gifts to share at the conference paid for with your company credit card. »ÆÉ«¶ÌÊÓƵ Expense already imported the corporate card charge, so all you need to do is add it to your expense report and drag and drop the receipt from your desktop.

Your report is ready to submit

Now that your report is complete, submit it to your manager for approval. 

Your expense report has been submitted.

Your manager is notified that your expense report is ready

Your manager receives a notification through the SAP »ÆÉ«¶ÌÊÓƵ mobile app that your report is awaiting approval.

Your manager reviews and approves your report

Everything looks accurate and prepared for approval. Your manager can approve it from wherever they are.

Your report has been approved

You receive an email informing you of the approval status and projected payment date, so you know when you can expect to be reimbursed.